Commercial and Contracts Administrator

Posted on 20-Nov-2017
Application Close Date: 17-Dec-2017
Job Details
Position Type:
Ongoing - Full Time
Job Reference:
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The Ministry of Business, Innovation & Employment (MBIE) ICT branch provides valued services to our business customers.  Under the leadership of a new CIO we have recently undergone an operating model and structure change in order to lift our service delivery, increase the value we get for IT spend, and ensure we are ready to navigate an ever-changing digital world.  As a result of these changes we have a number of new roles to fill.  


About the role

Reporting to the Manager, Commercial Performance, this is a support role responsible for administering, organising and coordinating activities across the Commercial Performance unit.

The role will work closely with the managers and principals to provide individuals and the team support enabling the smooth and efficient function of activities and work tasks across the unit.


Commercial and Contracts Administrator will:

  • Undertake administrative tasks for managers and teams following MBIE procedures and rules, making arrangements for new staff or contractors, ordering supplies, organising events and arranging travel
  • Support their designated manager(s) by making arrangements on their behalf liaising with Contacts and building relationships
  • Assist with financial budget management and reporting
  • Provide specialist skills in the use of office technology,  coordinating on and off boarding and health and safety requests
  • Work to improve administrative systems and processes
  • Help managers and staff use MBIE self service facilities
  • Build relationship across MBIE in support of all duties involved in the position


Skills and experience

  • Advanced Microsoft Office skills including Microsoft Project, Word, PowerPoint and Excel
  • Previous experience in financial administration business processes  
  • Proven experience of adding value through i the provision of support
  • A proven track record of experience and achievement in a customer service and/or support role
  • A knowledge of secretarial and administrative practices
  • Ability to quickly establish and build strong working relationships
  • Ability to communicate effectively with people from a wide range of levels within an organisation
  • Experience in a position requiring attention to detail, excellent organisational skills, and the ability to work autonomously using initiative and good judgement



  • A relevant tertiary qualification or equivalent knowledge, skills, and experience

All applicants must have the legal right to live and work in New Zealand.


How to apply

Please DO NOT click on the APPLY button instead please apply via this link:

You will be directed to the dedicated application site for all available roles within the ICT Commercial Performance Unit within MBIE. Here, you can view the position descriptions, team structure and learn more about the Commercial Performance Unit and our journey to optimising the ICT procurement function.

To apply please upload your tailored CV and cover letter in MS Word format that clearly outlines your suitability, interest in the position and your desire working for MBIE.

If you would like to discuss any of these positions prior to submitting your application, please contact Sherena Dullabh (04 471 4871) or Nicki Robinson (04 471 6464)

All applications must be submitted via the online application process.

Applications close 5pm on Sunday 17th December 2017.